Finance and Control Manager

Deadline: August 5th 2022

Summary

Purpose and Responsabilities

Requirements

Offer

Application Process

Summary

We are searching for a flexible and experienced Finance and Control Manager that will be involved in the daily financial and administrative management of the EGI Foundation and will establish a sound system of controls over financial reporting to ensure reliable and timely financial information in monthly, quarterly and annual reports. The Finance and Control Manager will also support the EGI Foundation business strategy.

The Finance and Control Manager holds the end responsibility for the financial activities of the EGI Foundation, including the planning and control of the project finance. He/She will be in charge of preparing consolidated overviews, reporting and liaising with the project representatives and team leaders to guarantee the optimisation of EGI Foundation resources. He/She will manage the Finance and Administrative team. The Finance and Control Manager will report to the EGI governance boards and be answerable to the Director.

The total size of the EGI Foundation’s budget exceeds 5 Million € per year. Besides the Finance and Control Manager, the Finance and Administration Team consists of three people, the Senior accountant specialist, the HR specialist and the Office Manager.

The Finance and Control Manager is in charge of:

The financial and administrative management of the EGI Foundation and its related procedures in the context of the EGI Federation and its projects.
The analysis and management of resources, both in terms of finance and staffing, aiming at financial optimisation.
Contributing to the realisation of the EGI Foundation medium- and long-term objectives.
Advising on financial-economic issues within the EGI Foundation
The delivery of quarterly financial reports.
Management and planning of the budget and financial reports of externally financed projects, focusing on risk management and the financial management of these projects
Overseeing management of payments and purchases.
The maintenance and evolution of the EGI financial procedures, policies and tools to support the evolving requirements of the EGI Foundation business model.
Overseeing the management of the EGI Foundation office.
The maintenance of certifications, audits, quality and risk controls in the functional areas of his/her teams.

The Finance and Control Manager leads the Finance and Administration Team.

Job Purpose and Responsibilities

To manage the Finance and Administration Team, taking the responsibility for the day-to-day management of the team by coordinating their participation in activities, monitoring the output and balancing the team effort with the available resources.
To prepare and manage the annual budget of the EGI Foundation.
To monitor expenditure and financial status of the Organisation, to prepare internal reports, financial statements and projections and advise the Director about the planning, budgeting, reporting and control of the EGI Foundation finances and its annual budgets.
To manage cash flow and give visibility over cash flow to senior management.
To analyse financial data and influence decision-making on hiring, fundraising, business models and the project portfolio strategy.
To identify, assess, define, document, implement, evolve and monitor business processes that affect the Organisation’s financial reporting.
To identify, assess, define, document, implement, evolve and monitor financial procedures, policies and tools supporting finance and administration of the Organisation, while ensuring conformance of the Organisation’s accounting systems to EC regulations.
To develop policies for controls and control objectives for financial reporting processes.
To lead, document and report on risk assessment of the business processes in respect of financial reporting, and design control for the adequacy and effectiveness of financial controls.
To assist the Director and other staff in the preparation of budgets for events, procurement bids, contracts, project proposals and following up on funded proposals during negotiation.
To participate in the recruitment and supervision of the Project & Organisation Auditor and ensure EGI Foundation’s procedures comply with their activities.
To work closely with stakeholders across functions in a fast-paced environment, able to provide solution to issues
To support financial management and reporting for the projects that the EGI Foundation coordinates by: (i) advising on the financial reporting and structures used within the project; (ii) providing regular analysis of the use of project resources and resulting periodic cost claims, and (iii) advising in the drafting and implementation of any project amendments.
To provide the necessary administrative and financial support, reporting, and oversight in projects including:
- The monitoring and analysis of the project resource plan.
- The advice and support to the preparation of project financial reports.
- Insights in the area of financial risks and forecasts that are important for timely adjustment of project resources and finances.

Relationships

With the Executive Team and Management Team for reporting, planning and anything related to strategic matters of the Organisation and the execution of the EGI Foundation Annual Plan, including human and financial resource planning.
With the Director, Executive Board and Council for advice, reporting, budget plans,
With the Executive Board and Council, stakeholder management, support to Executive Board and Council activities, the definition of budget plans, the preparation of internal reports, and the management of payments and purchases.
With the project representatives within the Organisation and the Project Management Team to provide advice on project finance administration matters and gather project financial data.
With the European Commission’s financial and legal services and external administrative, financial and legal contacts in EC funded projects for aspects around EC funding regulation and finance.
With the Service Management System Manager for any matter that concerns the implementation and continual improvement of processes of the Integrated Management System in the areas of budgeting, accounting and finance administration.
With the auditors to oversee the internal control of EGI Foundation policies and procedures, and the preparation of the annual financial report.

Job Requirements

Bachelor’s degree in accounting or finance.
At least eight years of demonstrated experience in accounting and finance control.
Knowledge of financial, accounting and auditing procedures in order to work with service providers.
Ability to manage multiple projects and communicate with different cultures and levels within the Organisation.
Understanding of European Commission Framework Programme project finances and associated legal issues.
Understanding of costs of developing and delivering solutions and business models.
Understanding of the legal frameworks relevant to finance and accounting and tax regulations applicable in the Netherlands and more broadly in Europe.
Demonstrated leadership and strategic thinking.
Good arithmetical skills.
Assertive, clear and professional verbal and written communications and ability to effectively design and present information to senior management.
Critical thinking and problem solving skills.
Ability to define problems, collect data, establish facts and draw conclusions.
Agility and ability to work effectively both as part of a team and independently.
Knowledge of EU procurement regulations and experience with budgeting in procurement bids are a plus.

Offer

The position is offered for a period of one-year renewable upon satisfactory performance with a possibility for an open-ended position.
The position is full-time (40 hours per week) based in Amsterdam. The EGI Foundation offers an attractive relocation package. Other places of work will be considered depending on the experience of the candidate and in accordance with the EGI Foundation terms of employment.
Depending on experience, for an employee working in the Netherlands, gross salary for a full-time position will be in the range of € 5,266 to € 6,585 per month, with additional holiday (8% annual gross) and end of year (5% annual gross) bonuses.
There is a company health and pension scheme to which both the employer and employee contribute and 31 days of leave.

Equal Opportunities

The EGI Foundation is committed to creating a diverse environment and is proud to be an equal opportunities employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran status.

Application process

Closing date for applications: 5 August 2022
Online interviews: 15 August to 28 August 2022
Expected starting date: asap no later than 1st Nov 2022

To apply, we invite you to send us (by email, to jobs@egi.eu):

A cover letter (in PDF format), explaining your motivations to apply and how you meet the requirements outlined above.
A CV (in PDF format)