EGI-ACE: Governance

The proposed structure of EGI-ACE governance and management represents three main challenges:

  • understanding the EOSC landscape (Project Management Board, Strategy foresight expert group),
  • provisioning of services to meet customer needs (Service Delivery and Support board) and
  • emphasising the importance of innovation management in project management (the Innovation manager is a member in all management boards/groups).

The management structure for EGI-ACE will be supported by the relevant EGI boards that will have an advisory role to the where appropriate. Being the EGI Foundation the organization entrusted by the Council to run coordination functions for the EGI Federation, project support and management activities are run by the EGI Foundation. Consortium beneficiaries are involved through the project governance and management structures to set the strategy for the project and oversee its implementation.

Project Governance:

Overview

General Assembly (GA)

  • Role: Project Governance
  • Responsibility: The GA is the ultimate decision-making body of the project with responsibility for the overall execution of the action. The GA provides direction to the Project Management Board and the Project Management Office. The GA formulates proposals and takes decisions in accordance with procedures set out in
    the consortium agreement.
  • Interfaces: Provides direction to the Project Management Board, the Project Management Office and the Project Coordinator.
  • Chair: Elected by GA members;
  • Members: Each beneficiary is represented by one voting member; Project Coordinator, Technical Coordinator and Project Manager (ex-officio non-voting members);
  • Decision-making process: voting;
  • Meeting frequency: 1 to 2 times per year.

Project Management Board (PMB)

  • Role: Project Management
  • Responsibility: Accountable to the GA, the PMB is responsible for the proper execution and implementation of the decisions of the GA. It is the executive and supervisory body of the project implementation and drives the project strategy. It shall make decisions and collaborate, where necessary on the content and timing of press releases and joint publications by the Consortium or proposed by the Funding Authority in respect of the procedures of the Grant Agreement. The PMB is the penultimate body involved in conflict resolution upon request of the Project coordinator.
  • Interfaces: accountable to the GA
  • Chair: Project Manager (non-voting); Members: from 7 to maximum 11 installation provider representatives elected by the GA, including minimum 3 thematic community representatives; Project Coordinator, Technical Coordinator, Quality Manager (ex-officio, non-voting);
  • Decision-making process: voting;
  • Meeting frequency: Quarterly

Project Management Office (PMO)

  • Role: Project Administration and Finance
  • Responsibility: Accountable to the GA, the PMO will serve the implementation of the project in compliance with the H2020 rules. It will execute the daily financial activities, administration and related communications with the European Commission Project Officer. PMO will define the project management guidelines and monitor the budget allocation and consumption. It will also be in charge of the innovation management activity of the project. The PMO is involved in the first steps of the conflict resolution process. It will provide guidance and support all actors during the process.
  • Interfaces: GA (accountable to); PMB and SDS (reports to); Provides administrative support to the project boards, gather status of deliverables and milestones, risks and metrics from  all WP leaders
  • Chair: Quality manager;
  • Members: Quality Manager, Project management officer, Innovation Manager, Project Manager, Project coordinator, Technical Coordinator;
  • Meeting frequency: Monthly

Service Delivery and Support board (SDS)

  • Role: Activity Coordination
  • Responsibility: Accountable to the PMB. In collaboration with the QM it shall monitor the effective and efficient implementation of the Project, with a particular focus on delivery, access provisioning, promotion and exploitation of services. It reviews the Project deliverables and milestones. It shall support and collaborate with the Project Coordinator, Technical Coordinator and Project Manager in preparing reports, deliverables and project reviews. It regularly coordinates with service providers organized in a forum, where potential issues in service delivery, technical integration and support are identified together with opportunities for service provisioning. It supervises the usage of the services and reports to the PMB concerning service strategy. SDS can be involved in the conflict
    resolution process upon request of the project manager as required.
  • Interfaces: Accountable to PMB
  • Chair: co-chaired by Innovation Manager (non-voting) and Technical Coordinator (non-voting);
  • Members: WP leaders; installation representatives (same as PMB); Project Manager, Community Manager, Communication
    Manager (ex officio); Decision-making process: by consensus;
  • Meeting frequency: Monthly

Strategy Foresight expert Group (SFG)

  • Role: Advisory
  • Responsibility: It shall support the project to create and maintain a high-quality, coherent and functional forward view, and to use the insights arising in useful organisational ways. It will help to detect adverse conditions, guide policy, shape strategy, and explore the EOSC market. It will support strategic management of the project with futures methods. It will liaise with EC and other projects on strategy level. It advocates for the project and brings EGI-ACE strategy input to EOSC legal entities and INFRAEOSC-03-2020 projects.
  • Interfaces: Gives advice to the PMB and the Project coordinator
  • Chair: Strategy Manager; Members: Project Coordinator, Technical Coordinator, Innovation Manager, Project
    Manager (ex-officio); and strategic advisors;
  • Meeting frequency: Quarterly

Project roles:

Project Coordinator

Overall project management

Tiziana Ferrari

(EGI Foundation – Director)

Gergely Sipos

Technical Coordinator

Overall technical coordination

Gergely Sipos

(EGI Foundation – Head of Services, Solutions and Support)

Project Manager

 Project management, plan of action implementation

Hien Bui

(EGI Foundation – Project Management)

Quality Manager

Project Management Office coordination

Małgorzata Krakowian

(EGI Foundation – Project Management Lead)

Innovation Manager

Innovation and exploitation

Smitesh Jain

(EGI Foundation – Strategy and Innovation Officer)

Communication Manager

Promotion, communication activities, events management, dissemination

Dimple Sokartara

(EGI Foundation – Communications Lead)

Community Manager

Services adoption, support and training to user community

Giuseppe La Rocca

(EGI Foundation – Community Support Lead)

Strategy Manager

Strategy

Sergio Andreozzi

(EGI Foundation – Head of Strategy, Innovation and Communications)

Virtual Access work package leader

Support and coordination